Add guests and import from Excel

Open in dashboard(opens in a new tab)Updated 17 Oct 2026

Every guest in the Guest list gets their own personal invitation link and QR. Add guests one by one with the form, or bring in many at once from an Excel file.

Add guests one by one

1. Open Guest list in the sidebar, under the Invite guests group.
2. Click Add guest. If the list is still empty, the button is in the middle of the page.
3. Fill in the fields in the Add New Guest dialog. Full Name is required. Quota, Guest Type, and Invitation Type are required too, but they already have default values.
4. Click Save & Add. You see "Guest added successfully." and the guest joins the list.

Field	What to enter	Required	Limit/format
Full Name	The guest's name as you want it shown on the invitation.	Yes	Max. 120 characters.
Phone Number (optional)	The guest's WhatsApp number.	No	Leave empty if you'll send the invitation via Instagram or other social media.
Email	The guest's email address.	No	A valid email format.
Quota	How many people can come with this invitation.	Yes	A number from 1 to 50. Default 1.
Guest Type	Regular or VIP.	Yes	Default Regular.
Invitation Type	Personal for one person, Group for a family or party.	Yes	Default Personal.
Labels	Free-form grouping, e.g. family, college, neighbor.	No	Separate multiple labels with a comma.
Events	The events this guest may open.	No	Shown when your invitation has events. Leave empty to allow access to all events.
Couple order	The partner shown first, for this guest only.	No	Follow the invitation setting, Groom first, or Bride first.
Show bank account & digital gift	A switch to show or hide the gift section for this guest.	No	On by default.
Greetings	How to address the guest, e.g. Mr/Mrs.	No	—

Without a phone number, the main button on that guest's row becomes Copy message (instead of Send WA). Steps are in Copy the message for guests without a number.

Want to change a guest who is already on the list? Open the ⋯ menu on the guest's row, choose Edit guest, then click Save Changes.

Show gift accounts and envelopes

Turn off the Show bank account & digital gift switch to hide the bank accounts, digital envelope, and gift registry from a specific guest, e.g. parents or a boss. In the list, that guest gets a Gift accounts hidden badge. Other guests still see the gift section as usual.

Note.

This per-guest setting doesn't apply in every theme. After saving, check the result through that guest's invitation link.

Import from Excel

Import checks the file first, so you can see which rows will be added and which will be skipped before anything is saved.

1. In Guest list, click Import Excel. The Import guests from Excel dialog opens.
2. Click Download template, then fill in one guest per row. The Name column is required.
3. Back in the dialog, click the Click or drag a file here area, or drag the file in. Only .xlsx is accepted, up to 5 MB. Picked the wrong file? Click Choose another file.
4. Wait for the check to finish. You see a summary like "12 of 14 rows ready to import", the list of rows that will be skipped, and Worth checking notes.
5. Click Import N guests (N = the number of ready rows). You see "N guests imported."
6. Click Done, or Import another file for the next file.

These three columns are optional:

Column	What to enter	If left empty
Events	Names of the events the guest may open, separated by commas.	The guest can open all events.
Show gift accounts	Ya (yes) or Tidak (no).	Accounts and envelopes are still shown.
Couple order	Pria (groom) or Wanita (bride).	Follows the invitation setting.

Tip.

Always start from the file you get with Download template, so the column titles match what the system reads. Fill the WhatsApp number column in Text format (e.g. 081234567890 or 6281234567890), not as a number. Numbers stored as numbers in Excel are not imported.

Why rows are skipped

Problem rows are listed with their row numbers, so they are easy to fix in the file and upload again.

Message in the dialog	What to fix
Name is empty	Fill in the Name column.
Number must be 7–15 digits	Correct the WhatsApp number.
Number is stored as a number in Excel	Change the number column's format to Text.
Email is not valid	Correct the email address, or leave it empty.
Guest type must be regular or vip	Write regular or vip.
Invitation type must be personal or group	Write personal or group.
Quota must be a number	Enter the quota as a number.
Number already exists, or a guest without a number with the same name already exists	Delete the duplicate row, or use a different number.
Group already exists	Use a different group name.
Event is not on the invitation	Match the event name to the one on your invitation.

Some messages are only notes: the row is still imported. A quota that is not a whole number rejects the whole file: the dialog says nothing can be imported yet until the flagged rows are fixed. If the file is not .xlsx, save it as .xlsx first. .xls and .csv files are rejected. Files larger than 5 MB should be split into several files.

Next steps

• Guest list — search, edit, view the QR, or delete guests you've added.
• Send invitations by hand from the Guest list — send the personal link to one guest from your phone.
• Send via WhatsApp — send to many guests at once.