Guest list

Open in dashboard(opens in a new tab)Updated 17 Oct 2026

Guest list (sidebar, Invite guests group) holds every guest you've added, whether or not they've been sent the invitation. From here you search guests, send invitations, view QR codes, and manage their data.

Under the title you see the number of invitations and the number of people (the total quota of all guests). Above the list are the buttons Add guest, Import Excel, Export Excel, Print QR codes, and Send via WhatsApp. How to add guests is in Add guests and import from Excel.

Note·Invitation link not set

If your invitation has no link yet, a The invitation link isn't set yet message appears above the list. Copying links, View QR, Print QR, and per-guest WhatsApp sends stay locked, while you can still build your guest list. Click Set the link to pick the link in Link & publish.

What the list shows

On wide screens (1024 px and up) the list is a table. On phones and tablets each guest is a card with the same content. The list shows 25 guests per page; move between pages with Previous and Next.

Term	Meaning	Notes
Guest	The guest's name, unique code, and number of people (quota).	Badges under the name mark special settings: VIP, Group, Gift accounts hidden, Groom first, or Bride first.
Contact	WhatsApp number and email.	No contact yet if both are empty.
Labels	Labels you assigned, for example family or office.	The table shows the first three labels; the rest appear as +number.
Events	Events the guest may open.	Only shown if your invitation has events. All events means no restriction.
Sent & opened	Whether the invitation was sent and whether the guest opened it.	See the status table below.
RSVP	The guest's RSVP answer: No answer yet, Attending, or Not attending.	Answer details are in RSVP & wishes.
Actions	The main button (Send WA) and the ⋯ menu.	See the next section.

What the sent and opened statuses mean

Status	Meaning
Not sent yet	The invitation has never been marked as sent.
Sent manually (with a date)	You marked it as sent after using Send WA or Mark as sent.
Automatic WhatsApp (with status and date)	Sent through Send via WhatsApp. The message status is sent, delivered, or read.
Queued for automatic WhatsApp / Automatic WhatsApp failed	The message is still in the queue, or it failed to send.
Opened (with a date)	The guest has opened their personal link.
Not opened yet	The personal link has never been opened. If the guest was seen before, Last viewed with the date is shown.

Actions for each guest

The main button on each guest:

Term	Meaning	Notes
Send WA	Opens WhatsApp with the invitation message for this guest.	Shown when the guest has a phone number. Afterwards you're asked whether the message was sent. See Send WA.
Copy message	Copies the invitation message to the clipboard.	Replaces Send WA for guests without a phone number. See Copy the message for guests without a number.
Copy link	Copies the guest's personal link.	On a guest card (phone), this button sits next to the main button.

Tap ⋯ for the full menu:

Term	Meaning	Notes
Edit guest	Opens the form to change the guest's data.	See Add guests.
Copy personal link	Copies the invitation link made for this guest.
Show QR	Shows the guest's QR code.	See Guest QR.
Copy invitation message	Copies the message from the message template.
Mark as sent	Records that you sent the invitation another way.	Disappears once the guest counts as sent.
Reset device	Unlocks the guest's device.	Only shown if Access Mode is One Device and the guest has opened the invitation on a device. See Reset Device.
Delete guest	Removes the guest from the list.	You're asked to confirm first.

Important.

A deleted guest disappears from the list and their personal link stops working. Check first before using Delete guest.

Guest QR

Choose Show QR in the ⋯ menu. The QR window shows the code for that guest:

• Invitation link: scanning it opens the invitation addressed to the guest. Handy for printed invitations.
• Check-in: the code staff scan when the guest arrives. This option only exists when the check-in feature is on (the QR check-in menu in the Event day group).

In that window you can Copy link, Copy ticket link, or Download QR.

Print QR codes

Print QR codes prepares one PDF of guest QR cards: A4 paper, 12 cards per page with cut lines. What it contains:

• No guests ticked and no search or filter: all guests.
• A search or filter is active: the guests matching it.
• Guests are ticked: only the ticked guests (use Print QR codes in the bottom bar).

Pick the QR type (Invitation link or Check-in, if check-in is on), then click Download PDF.

Export Excel

Export Excel downloads an .xlsx file of the guests currently shown, following your search and filters. Its columns: Name, Greeting, WhatsApp, Email, Code, Invitation link, Quota, Guest type, Invitation kind, Labels, Events, Sent status, Sent, First opened, Last viewed, and RSVP status. If guests are ticked, the export in the bottom bar contains only those guests.

Delete many guests at once

1. Tick the box in front of a guest, or Select all on this page in the column header.
2. The Selected guests bar appears at the bottom with the number selected. Click Select all N matching guests to select every guest matching the filter, including those on other pages.
3. Click Delete N, then confirm.

Click the X icon (Clear selection) to cancel the selection.

Search, filter, and sort guests

1. Type in the Search guests box. You can search name, number, code, or label.
2. Click Filter, pick a filter group, then pick the value. Label and Automatic WhatsApp allow several choices.
3. Click Done (on a phone) or close the filter panel. The number of active filters shows on the Filter button, and each filter appears as a tag you can remove one by one.
4. Use the Sort option to set the order.

To clear everything, open Filter and click Clear all, or click Clear search & filters when no guest matches.

Filter	Choices
RSVP status	No answer yet, Attending, Not attending
Sent	Not sent yet, Sent
Opened by guest	Opened, Not opened yet
Label	Labels you've already used
Guest type	Regular, VIP
Invitation kind	Individual, Group
Check-in	Checked in, Not checked in. Only shown if check-in is on.
Automatic WhatsApp	Never sent, Queued, Sending, Sent, Delivered, Read, Failed, Asked not to be contacted

Sort	Result
Newest added (default) / Oldest added	By the time the guest was added.
Name A–Z / Name Z–A	Alphabetically by name.
Not sent first	Guests not yet sent the invitation on top.
Recently opened	Guests who opened the invitation most recently on top.

Tip.

The RSVP status filter set to No answer yet shows guests who haven't filled in the RSVP. Send them a reminder with Send WA, or select them and send through Send via WhatsApp.

Next steps

• RSVP & wishes — See who's coming and download the data.
• Add guests and import from Excel — Add guests one by one or through Excel.
• Send WA — Send the personal link to each guest.